Policies

Metadata Policy

for information describing items in the repository

1. Anyone may access the metadata free of charge.
2. The metadata may be re-used in any medium without prior permission for not-for-profit purposes provided the OAI Identifier or a link to the original metadata record are given.
3. The metadata must not be re-used in any medium for commercial purposes without formal permission.

Data Policy

for full-text and other full data items

1. Anyone may access full items free of charge.
2. Single copies of full items can be:
   • reproduced, and stored in a database
   • for personal research or study, educational, or not-for-profit purposes without prior permission or charge.
   provided:
   • the authors, title and full bibliographic details are given
   • the original rights permission statement is given
   • the content is not changed in any way
3. Full items must not be sold commercially in any format or medium without formal permission of the copyright holders.
4. Some full items are individually tagged with different rights permissions and conditions.
5. This repository is not the publisher; it is merely the online archive.
6. Mention of Repositorio Institucional Universidad Centroamericana UCA is appreciated but not mandatory.

Content Policy

for types of document & data set held

1. This is an institutional or departmental repository.
2. Subject Specialities: Multidisciplinary
3. Repositorio Institucional Universidad Centroamericana UCA is restricted to:
   • Journal articles
   • Conference and workshop papers
   • Theses and dissertations
   • Books, chapters and sections
   • Learning Objects
   • Multimedia and audio-visual materials
   • Software
   • Other special item types
4. Deposited items may include:
   • accepted versions (author's final peer-reviewed drafts)
   • published versions (publisher-created files)
5. Items are individually tagged with their publication status.
6. Principal Languages: Spanish; English

Submission Policy

concerning depositors, quality & copyright

1. Items may only be deposited by accredited members, and academic staff of the institution
2. Authors may only submit their own work for archiving.
3. Eligible depositors must deposit bibliographic metadata for all their publications.
4. Eligible depositors must deposit full texts of all their publications, although they may delay making them publicly visible to comply with publishers' embargos.
5. The administrator only vets items for valid layout & format, and the exclusion of spam
6. The validity and authenticity of the content of submissions is checked by internal subject specialists.
7. Items can be deposited at any time, but will not be made publicly visible until any publishers' or funders' embargo period has expired.
8. If Repositorio Institucional Universidad Centroamericana UCA receives proof of copyright violation, the relevant item will be removed immediately.

Preservation Policy

1. Items will be retained indefinitely.
2. Repositorio Institucional Universidad Centroamericana UCA will try to ensure continued readability and accessibility.
   • Items will be migrated to new file formats where necessary.
   • Where possible, software emulations will be provided to access un-migrated formats.
   • It may not be possible to guarantee the readability of some unusual file formats.
3. Repositorio Institucional Universidad Centroamericana UCA is working with external partners to:
   • record preservation metadata
   • backup items in external archives
4. Repositorio Institucional Universidad Centroamericana UCA regularly backs up its files according to current best practice.
5. Items may be removed at the request of the author/copyright holder.
6. Acceptable reasons for withdrawal include:
   • Journal publishers' rules
   • Proven copyright violation or plagiarism
   • Legal requirements and proven violations
   • National Security
   • Falsified research
7. Withdrawn items are deleted entirely from the database.
8. Withdrawn items' identifiers/URLs are not retained.
9. The metadata of withdrawn items will not be searchable.
10. If necessary, an updated version may be deposited.
    • There will be links between earlier and later versions, with the most recent version clearly identified.
11. In the event of Repositorio Institucional Universidad Centroamericana UCA being closed down, the database will be transferred to another appropriate archive.